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UCSC Bylaws

[Updated February 2022]

ARTICLE 1 - NAME

1.1 The name of this organization shall be the Administrative Management Professionals (UC AMP) and will be convened at the University of California, Santa Cruz.

1.2 UCSC AMP is part of and affiliated with, the UC AMP organization.

ARTICLE 2 - PURPOSE AND OBJECTIVE

2.1 AMP is an organization of senior business officers from academic departments and research organizations, who gather information about, provide input to and comment upon policies and practices affecting the operation of their organizations.

2.2 The following are the specific objectives of AMP:

  • 2.2.1 To provide a forum for discussion, to promote communication, and to study common concerns and solutions in areas relating to the operations and administrative functions of academic departments.
  • 2.2.2 To provide an effective and informed advisory resource to central administration and campus units.
  • 2.2.3 To study administrative issues for the purpose of finding ways to improve and simplify operations at all levels.
  • 2.2.4 To recognize and promote the professional identity of academic department managers and to offer orientation for new managers.
  • 2.2.5 To collaborate with other University groups on all appropriate matters.
  • 2.2.6 To provide opportunities for professional development through workshops, trainings, and conferences.
  • 2.2.7 To provide networking opportunities at UCSC.
  • 2.2.8 To network, share best practices, and collaborate with the UC AMP organization.

ARTICLE 3 - MEMBERSHIP

3.1 The membership of UCSC AMP shall consist of non-represented staff, excluding MSP title codes who:

  • 3.1.1 Report directly to an academic department chair or director/head of an academic or research unit, 
  • 3.1.2 Are not represented by an exclusive bargaining agent, 
  • 3.1.3 Have responsibilities for, or support the operation of academic and/or research units,
  • 3.1.4 Have financial and/or supervisory responsibilities, as shown on their unit organizational chart.
  • 3.1.5 Individuals who do not meet bylaw criterion 3.1.1, but meet bylaw criteria 3.1.2, 3.1.3, and 3.1.4 and express an interest and desire to be included in UCSC AMP membership may submit an application to the Executive Board. The Executive Board, in accordance with these bylaws, will determine membership and may make membership exceptions on a case-by-case basis.
  • 3.1.6 UCSC AMP members retain membership after moving to another position unless they are employed under an MSP title code or represented by a collective bargaining unit.

3.2 Affiliates

  • 3.2.1 UCSC AMP shall maintain a list of affiliates who will receive general announcements and invitations to attend special meetings and events. Affiliate status must be approved by the Executive Board and cannot be granted to any member of an exclusive bargaining unit. Affiliates may attend the annual systemwide UC AMP conferences if allotments for regular members have not been filled. The affiliate list will be reviewed and updated annually in July. 

ARTICLE 4 - MEETINGS

4.1 General meetings of UCSC AMP will be scheduled monthly October-June, on the second Thursday, or as called by the Executive Board and will be open to all members.

4.2 Executive Board meetings will be held monthly, following the monthly UCSC AMP general meeting, or as needed. Executive sessions will be called when deemed necessary and are open only to Executive Board members.

ARTICLE 5 - GOVERNANCE

5.1 Executive Board and Terms of Service

  • 5.1.1 UCSC AMP shall be governed by an Executive Board comprised of the following elected positions: Chair, two systemwide representatives, and seven other members from the general AMP membership. One Executive Board member will be the ex-officio for a total of eleven Executive Board members. (See Appendix A for a description of Executive Board Member duties.)
  • 5.1.2 Chair will serve for one year and be invited to serve one additional year in an ex-officio capacity after the year of service.
  • 5.1.3 All elected positions, with the exception of Chair, shall be for two years.
  • 5.1.4 One systemwide representative position shall be elected each year to stagger the two year terms.
  • 5.1.5 In electing members of the Executive Board, an attempt shall be made to reflect the diversity of the campus interests by UCSC AMP.
  • 5.1.6 All terms begin in March. No individual may serve in the same elected Executive Board position for more than two consecutive terms, unless an exception by the Executive Board is approved.
  • 5.1.7 Exceptions to bylaw 5.1 may be approved by the Executive Board.

5.2 The Executive Board's duties shall include but are not limited to:

  • 5.2.1 Convening meetings.
  • 5.2.2 The Executive Board shall act as the official representative of UCSC AMP for purposes of communicating with campus administrative officers, other campus organizations, and their officers.
  • 5.2.3 At the Executive Board's discretion, establish standing committees for specific on-going purposes.
  • 5.2.4 At the Executive Board's discretion, establish ad hoc committees.
  • 5.2.5 As necessary or requested by other campus units, the Executive Board will designate representatives of UCSC AMP to serve on campus committees or workgroups.
  • 5.2.6 Members of the Executive Board will be offered the first opportunity to attend the annual systemwide conference. The remaining openings for conference attendance will be filled in the order in which the Systemwide Representatives receive the requests.

ARTICLE 6 - ELECTIONS

6.1 Elections will take place annually.

  • 6.1.1 Elections shall take place in February and new offers will take office in March.
  • 6.1.2 The Executive Board will conduct the annual elections.

6.2 The candidate slate receiving the most votes will be declared the winner.

6.3 The full membership (excluding affiliates) of UCSC AMP is entitled to one vote.

ARTICLE 7 - COMMITTEES

7.1 Ad Hoc Committees

  • 7.1.1 Ad Hoc Committees shall be formed at the discretion of the Executive Board.
  • 7.1.2 Ad Hoc Committees shall be formed to complete short-term projects.

7.2 Standing Committees

  • 7.2.1 Standing Committees shall be formed at the discretion of the Executive Board.
  • 7.2.2 Standing Committees shall be formed for specific ongoing purposes.

ARTICLE 8 - LEGISLATION AND AMENDMENTS

8.1 The bylaws of UCSC AMP may be approved, amended, or repealed only by a two-thirds majority of the vote.

8.2 The bylaws will be reviewed by the Executive Board at least every two years, although the general membership may propose modifications at any time.

8.3 No proposal relating to introduction, amendment, or repeal of UCSC AMP legislation may be presented for vote of the general membership unless:

  • 8.3.1 Such a proposal shall have previously been reviewed and approved by the Executive Board or a designated Ad Hoc committee whose authority shall be limited to matters of form and the coordination of related changes in the bylaws and other official publications of UCSC AMP, and 
  • 8.3.2 The membership of UCSC AMP has received written or electronic notice of a proposal 15 working days prior to the established date for the vote.

8.4 Whenever a question of procedure cannot be settled within a reasonable period as determined by the Chair, The Standard Code of Parliamentary Procedure by Alice Sturgis shall govern UCSC AMP.